Thursday, September 21, 2023

REGULAR MONTHLY MEETING

PORTSMOUTH CITY SCHOOL BOARD
CITY HALL BUILDING, 801 CRAWFORD STREET
PORTSMOUTH, VA 23704-3822
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EARLY SESSION - 6TH FLOOR CONFERENCE ROOM - 6:00 P.M.
REGULAR MEETING - COUNCIL CHAMBERS - 7:00 P.M.
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MISSION STATEMENT
“THE MISSION OF THE PORTSMOUTH PUBLIC SCHOOL DIVISION IS TO ENGAGE ALL STUDENTS IN LEARNING THAT WILL FOSTER ACADEMIC EXCELLENCE AND RESPONSIBLE CITIZENSHIP"

1. INFORMATION

Subject: 1.1 Call Letter

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 1. INFORMATION

Type: Information

Call Letter (September 21, 2023)

File Attachments

1.1 Call Letter September 21, 2023.pdf (116 KB)

Subject: 1.2 Public Notice

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 1. INFORMATION

Type: Information

Public Notice (September 21, 2023)

File Attachments

1.2 Public NoticeSeptember 21, 2023.docx (14 KB)

Subject: 1.3 Human Resources Monthly Report - September 2023 - Mrs. Jessica W. Duren, Chief Human Resources Officer

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 1. INFORMATION

Type: Report

Monthly Report - Human Resources

File Attachments

Subject: 1.4 (Discussion) Reappropriation (Mr. Faulk)

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 1. INFORMATION

Type

File Attachments

2. EARLY SESSION - 6:00 P.M.

Subject: 2.1 CLOSED SESSION

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 2. EARLY SESSION - 6:00 P.M.

Type: Action

Recommended Action: Approval of a Closed Session

(Roll-Call Vote) Consideration of a Motion to Enter a Closed Session

File Attachments

2.1 Closed Motion - September 21, 2023.pdf (35 KB)

Subject: 2.2 (Information) Summer Hiring Report

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 2. EARLY SESSION - 6:00 P.M.

Type: Information

(Information) Summer Hiring Report

File Attachments

2.2 - HR HIRING REPORT - SUMMER 2023.pdf (9,273 KB)

3. MEETING OPENING - 7:00 p.m.

Subject: 3.1 Call to Order - Dr. Cardell C. Patillo, Jr., Chairman

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 3. MEETING OPENING - 7:00 p.m.

Type: Procedural

File Attachments

Subject: 3.2 Moment of Silence

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 3. MEETING OPENING - 7:00 p.m.

Type: Procedural

File Attachments

Subject: 3.3 Pledge of Allegiance - Amari Thomas - Fifth Grader Churchland Primary and Intermediate

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 3. MEETING OPENING - 7:00 p.m.

Type: Procedural

File Attachments

Subject: 3.4 Statement - Katherine Cox - Sixth Grader - Churchland Primary and Intermediate

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 3. MEETING OPENING - 7:00 p.m.

Type: Procedural

File Attachments

Subject: 3.5 School Board Mission Statement - Dr. Cardell C. Patillo, Jr.

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 3. MEETING OPENING - 7:00 p.m.

Type: Procedural

MISSION STATEMENT

“THE MISSION OF THE PORTSMOUTH PUBLIC SCHOOL DIVISION IS TO ENGAGE ALL STUDENTS IN LEARNING THAT WILL FOSTER ACADEMIC EXCELLENCE AND RESPONSIBLE CITIZENSHIP"

File Attachments

Subject: 3.6 Attendance (Roll-Call) - Mrs. Brenda G. Steward, Deputy Clerk

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 3. MEETING OPENING - 7:00 p.m.

Type: Procedural

(Roll-Call) Attendance

File Attachments

Subject: 3.7 (Roll-Call Vote) Approval of the Agenda - September 21, 2023

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 3. MEETING OPENING - 7:00 p.m.

Type: Action, Procedural

Recommended Action: Approval of the Agenda

(Roll-Call Vote) Consideration of the Agenda for September 21, 2023

File Attachments

3.7 - BoardDocs® LT Agenda Sept 21,2023.pdf (104 KB)

4. SCHOOL BOARD STUDENT REPRESENTATIVE

Subject: 4.1 Student Representative Report - Miss Kerina Drummond

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 4. SCHOOL BOARD STUDENT REPRESENTATIVE

Type: Report

Student Representative Report

File Attachments

5.3 - Student Representative Presentation.pdf (390 KB)

5. AGENDA ITEM

Subject: 5.1 (Roll-Call Vote) Consideration of a Religious Exemption - Case No. 2023-24/01

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 5. AGENDA ITEM

Type

File Attachments

Subject: 5.2 (Roll-Call Vote) Consideration of a Religious Exemption - Case No. 2023-24/02

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 5. AGENDA ITEM

Type: Action

File Attachments

6. RESOLUTIONS

Subject: 6.1 (Roll-Call Vote) Consideration of a Resolution Recognizing National Bullying Prevention Awareness Month - Dr. Sterling White, Chief Schools Officer

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 6. RESOLUTIONS

Type: Action (Consent)

Recommended Action: Approval of a Resolution

(Roll-Call Vote) Consideration of a Resolution Recognizing National Bullying Prevention Awareness Month

File Attachments

6.1 - Resolution National Bullying Prevention Month 2023.pdf (155 KB)

Subject: 6.2 (Roll-Call Vote) Consideration of a Resolution Recognizing National School Bus Safety Week - Dr. Sterling White, Chief Schools Officer

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 6. RESOLUTIONS

Type: Action (Consent)

Recommended Action: Approval of a Resolution

(Roll-Call Vote) Consideration of a Resolution Recognizing National School Bus Safety Week

File Attachments

6.2 - Resolution School Bus Safety Week 2023.pdf (163 KB)

7. PUBLIC COMMENT

Subject: 7.1 Public Comment - Non-Agenda Items

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 7. PUBLIC COMMENT

Type: Comments

Public Comment - Non Agenda Items

File Attachments

Subject: 7.2 Public Comment - Board Agenda Items

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 7. PUBLIC COMMENT

Type: Comments

Public Comment - Board Agenda Items

File Attachments

8. CONSENT AGENDA ITEMS

Subject: 8.1 Signatory Authority 2023-24

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type: Action (Consent)

Recommended Action: Approval of the Signatures in Superintendent's Absence 2023-24

(Consent)

File Attachments

8.1 Authorization of Signature in Absence of Division Superintendent.pdf (13 KB)

Subject: 8.2 Consideration of a Resolution for a Reappropriation Request for FY 2022-23 (General Fund Budget)

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type: Action

Recommended Action: Approval of a Reappropriation (General Fund Budget)

(Roll-Call Vote) Consideration of a Resolution for a Reappropriation Request for FY 2022 - General Fund Budget

File Attachments

8.2 Consideration of a Resolution for a Reappropriation Request for FY 2022-23 (General Fund Budget).pdf (206 KB)

Subject: 8.3 Consideration of a Resolution for a Reappropriation Request for FY 2022-23 (Grant Fund Budget)

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type: Action

Recommended Action: Approval of a Reappropriation (Grant Fund Budget)

(Roll-Call Vote) Consideration of a Resolution for a Reappropriation Request for FY 2022-23 (Grant Fund Budget)

File Attachments

8.3 Consideration of a Resolution for a Reappropriation Request for FY 2022-23 (Grant Fund Budget).pdf (295 KB)

Subject: 8.4 Consideration of a Resolution for a Reappropriation Request for FY 2022-23 (Risk Management Fund Budget)

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type: Action

Recommended Action: Approval of a Reappropriation (Risk Management Fund Budget)

(Roll-Call Vote) Consideration of a Resolution for a Reappropriation Request for FY 2022-23 (Risk Management Fund Budget)

File Attachments

8.4 Consideration of a Resolution for a Reappropriation Request for FY 2022-23 (Risk Management Fund Budget).pdf (295 KB)

Subject: 8.5 Consideration of a Resolution for a Reappropriation Request for FY 2022-23 ((Textbook Fund Budget)

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type: Action

Recommended Action: Approval of a Reappropriation (Textbook Fund Budget)

(Roll-Call Vote) Consideration of a Resolution for a Reappropriation Request for FY 2022-23 (Textbook Fund Budget)

File Attachments

Subject: 8.6 Consideration of a Resolution for a Reappropriation Request for FY 2022-23 (Food Services Fund Budget)

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type: Action

Recommended Action: Approval of a Reappropriation (Food Services Fund Budget)

(Roll-Call Vote) Consideration of a Resolution for a Reappropriation Request for FY 2022-23 (Food Services Fund Budget)

File Attachments

8.6 Consideration of a Resolution for a Reappropriation Request for FY 2022-23 (Food Services Fund Budget).pdf (244 KB)

Subject: 8.7 Contract No. 1069-B-2024 Ice Cream

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type: Action (Consent)

Recommended Action: Approval of a Contract

(Consent)

File Attachments

8.7 Contract No. 1069-B-2024 Ice Cream.pdf (474 KB)

Subject: 8.8 Contract No. 1029-P-2223 Food Service Equipment Maintenance & Repair

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type

File Attachments

8.8 Contract No. 1029-P-2223 Food Service Equipment Maintenance & Repair.pdf (584 KB)

Subject: 8.9 Chesapeake Public Schools Cooperative Contract Yellow Fleet Maintenance & Repair

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type

File Attachments

8.9 Chesapeake Public Schools Cooperative Contract Yellow Fleet Maintenance & Repair.pdf (4,015 KB)

Subject: 8.10 Vita Cooperative Contract - ePlus- for eRate

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type

File Attachments

8.10 Vita Cooperative Contract - ePlus- for eRate.pdf (5,679 KB)

Subject: 8.11 Contract No. 1044-P-2223 Athletic Equipment Inspections, Maintenance & Repair

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type

File Attachments

8.11 Contract No. 1044-P-2223 Athletic Equipment Inspections, Maintenance & Repair.pdf (252 KB)

Subject: 8.12 Contract No. 1062-P-2223 District Wide Window Coverings

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type

File Attachments

8.12 Contract No. 1062-P-2223 District Wide Window Coverings.pdf (556 KB)

Subject: 8.13 Financial (Budget) Report - June 2023

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type: Action (Consent)

Recommended Action: Approval of the Financial (Budget) Report

(Consent) Financial (Budget) Report - June 2023

File Attachments

Subject: 8.14 Financial (Budget) Report - July 2023

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type: Action (Consent)

Recommended Action: Approval of the Financial (Budget) Report

(Consent) Financial (Budget) Report - July 2023

File Attachments

8.14 Financial (Budget) Report - July 2023.pdf (2,414 KB)

Subject: 8.15 Financial (Budget) Report - August 2023

Meeting: Sep 21, 2023 - REGULAR MONTHLY MEETING

Category: 8. CONSENT AGENDA ITEMS

Type: Action (Consent)

Recommended Action: Approval of the Financial (Budget) Report

(Consent) Financial (Budget) Report - August 2023

File Attachments

8.15 Financial (Budget) Report - August 2023.pdf (2,388 KB)

9. REPORTS

Subject: 9.1 Curriculum and Instruction Monthly Report - September 2023 - Dr. Nicole DeVries, Chief Academic Officer